ROI Print Assessment provides solution resellers with a low entry cost into electronic print assessments. Because of it's ease of installation it does not require specialist skills and can produce an independent analysis of print related workflow and costs which will differentiate your company from your competitors .

By setting up an account with us you can purchase Print Assessment licenses which allow you to use ROI to collect print data from a network for a period of up to 50 days and then return the license back to your account to be used again on another site for another assessment.

ROI PA can be activated into its End User Behaviour modification mode simply by adding a license key for the appropriate number of workstations

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ROI Print Manager

ROI Analytics

ROI Print Assessment

Simply put, before you can create a print strategy for an  organization you must be able to clearly identify the existing total cost of printing within that organization. Only then will you have universal agreement to any proposal put forward - because it will be based on fact.

ROI in Print Assessment Mode is designed to be moved from location to location and will capture all network printing activity at the desktop. The captured data is combined with the actual on-site costs, including yields of consumables, capital and/or lease costs (yields can be adjusted to reflect the average toner coverage color or black & white for each printer on-site). Using the wizard driven 'Site Survey' analysis tool, the total printing activity and associated cost for every User, workstation and printer can be displayed in a comprehensive report. This report will not only determine actual costs but will also extrapolate the predicted spend for coming years if the client continues to print at the same rate. ROI Print Assessment is a cost effective and essential tool for any organization trying to accurately determine the current hidden cost of network printing in order to create an effective print strategy for the future.

Print Data is captured on the workstation by our ROI Agents including jobs printed via the parallel port, serial port, USB and peer to peer/IP. This means that the throughput of potentially the most expensive printing devices on the network is monitored, which would be almost impossible to do if activity was only monitored on a print server.

Installing ROI Agents across a network is a straight forward affair using ROI's unique automated distribution tool that is part of the ROI administration system.   The distribution tool means that Agents can be placed on to any workstations on the network from a single point yet require absolutely no network or printer reconfiguration. Once installed, the next time a User logs in the agent is activated and starts recording data which is sent back to the central administration system as each print job occurs. ROI Agents can also be distributed utilizing any standard method of network software distribution such as login scripts and SMS.

A typical survey period is around thirty days which should give a good idea of the printing peeks and troughs. While the survey is taking place the organization being surveyed should also be providing information such as how much they are currently paying for their consumables, capital costs with amortization periods and more. In our experience the easiest way to get these costs is to provide a suitably phrased questionnaire which should be completed by the end of the survey period. Part of the assessment will normally include a 'walkabout' of the building in order to assess the needs of individuals and groups of Users as well as to locate the physical location of the printers. This will also help to ascertain the 'soft costs' such as how much it would cost for someone to walk to the nearest MFD, pick up a document and then return to their desk rather than just printing the document on the desktop? It's interesting to note that quite often it can be more cost effective to print 1 or 2 pages to the desktop rather than make that walk.

After the survey has ended a print log containing all the captured data can be generated by the ROI admin system, which can then be analysed using the  Site Survey analysis tool. The Site Survey tool will automatically generate a comprehensive report after following a wizard driven, six step procedure which includes entering in the hard costs provided in the completed questionnaire.

The contents of a Site Survey report includes:

  • Total print cost
  • Overall cost per page
  • Total cost of black and white printing
  • Total cost of color printing
  • One and Three year extrapolated print costs
  • Total number of pages printed
  • Total number of users
  • Total number of workstations
  • Total number of printer queues
  • Total number of print jobs
  • Total print job size analysis
  • Detailed analysis of pages printed per day
  • Detailed analysis of pages printed per hour
  • Total printing activity by printer and workstation
  • Total printing activity by user


Typically, the Site Survey report reveals and highlights costs that are simply untenable when compared to the latest digital, multifunction printing solutions. Shown the facts companies often act decisively and embark upon a new printing strategy that delivers instant cost savings and efficiencies as well as substantial improvements in the quality of printed documents.